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Smart Business SolutionsProcurement Management System

Generate purchase orders, goods receipt notes, inward gate passes, and purchase invoices with Forsa ERP’s procurement management system.

Forsa offers holistic, comprehensive enterprise resource planning solutions such that all-important business processes are automated and simplified. In doing so, our procurement management system eliminates tedious manual tasks and record-keeping related to the procurement of raw materials. The procurement module of our ERP software, also known as the purchase management system, allows you to see the amount of money being spent with each vendor for a specific item, enabling you to narrow down your list of suppliers.

Our enterprise resource planning software allows you to streamline and automate the procurement of raw materials through Forsa ERP’s procurement and inventory management software. The procurement/purchase module of our ERP software allows you to generate purchase orders, goods receipt notes, inward gate passes, and purchase invoices.

Finally, Forsa ERP’s purchase management system provides a birds-eye view of all purchase-related information, simplifying report generation and allowing you to gain important business insights.

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Along with core features such as a supplier database, the cutting-edge purchase management system of Forsa ERP encompasses numerous beneficial features. The system includes:

The option to create purchase orders indicating the types of products or services purchased, their quantities, and their prices

A supplier database housing all relevant data of goods and services suppliers, such as their name, address, phone number, industry, products and services provided, and their prices

Credit card support to save data regarding credit cards used to purchase goods and services for the business

Contract management to store information about all contracts concluded for the purchase of goods and services

The option to source queries to identify suppliers that can be contacted to procure specific goods or services

Supplier audits to verify whether a vendor has provided the required goods or services as expected

The option to input second sources for goods and services in order to acquire goods and services most efficiently and at the best cost

In addition to the aforementioned features, Forsa ERP’s comprehensive procurement module comprises six core sub-modules. The core sub-modules of the procurement management system include:

Purchase Requisition Sub-Module: After the need for procurement has been identified and before a purchase order has been placed, you can create and place a purchase requisition or request through this sub-module. A purchase requisition is a request detailing the goods and services needed along with the quantities required.

Purchase Quotation Sub-Module: Once a requisition has been placed, you can get quotations from vendors for the required products. Quotations are the prices at which each vendor supplies its good or service. These quotations can be recorded in the purchase quotation sub-module.

Purchase Order Sub-Module: Once the purchase requisition has been approved, an order can be placed for the product. The purchase order feature allows you to record this order along with information such as the name of the item, the quantity ordered, the price at which it is ordered, and the name of the vendor.

Goods Received Sub-Module: After the goods purchased have been received, you can record information such as products received, their quantities, and the prices in this sub-module.

Landed Cost Sub-Module: The procurement module also allows you to record the landed cost, which is the total cost of a product after it has arrived at your doorstep. The landed cost includes the price of the product itself, the shipment or transportation fees, customs, duties, and other taxes, as well as other costs incurred in transporting the goods

Purchase Invoice Sub-Module: After the purchase has been completed, this sub-module allows you to generate a purchase invoice. The invoice records the money spent on a specific good or service. Because the purchase module is integrated with the accounts and finance module, the invoice automatically gets recorded in the accounting and finance module

Forsa ERP’s procurement management module integrates procurement and inventory management software to ensure that all information about purchases in stored in a centralized database. As a result, information about purchases is easily accessible, safe, and useful for business decision-making.

The tightly integrated and fully automated open source tender management system of Forsa ERP yields a number of benefits including the following:

Integrated business procedures: Results in integrated business procedures, therefore, automating processes, and simplifying communication and decision-making

Strategic decision-making: Allows strategic decision-making about purchasing raw materials through forecasting and availability of centralized information

Real-time information: Provides real-time information about procurement of raw materials, goods and services to inform important business decisions

Forecasting: Uses past trends in procurement to help you make future decisions about purchase of goods and materials

Price comparison: Allows you to compare prices of goods and services offered by different vendors to choose the most cost-effective option

Ease of implementation: Easy to implement in your workplace and easy to use for all regardless of their level of technical skill

Cost savings: Ensures cost savings by recording all procurement history and vendor information so that you can make the most cost-effective decisions while purchasing raw materials

Single reporting system: Provides a single, integrated reporting system for all purchases through coordination between the procurement and inventory management software.

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PROCUREMENT

The purchase management system of the Forsa ERP software gives you a holistic view of all procurements made by your company. The meticulous records kept by this open-source tender management system allow you to have a list of past and potential vendors at hand, determine the best price for a particular good or service, and use past trends to regulate the purchase of raw materials.

Forsa ERP offers to add and subtract features from your purchase management system according to the requirements of your business, giving you procurement and inventory management software that helps you keep track of and manage the specific purchases made by your company. Designed to suit your company’s unique structure, Forsa ERP’s procurement management system encompasses distinctive features to best manage your procurement-related processes.